Policies and Procedures

School Hours and Office Hours

 Class times are as follows:

            Morning Session: 8:30 am to 11:30 am

           Afternoon Session: 12:00 pm to 3:00 pm

 Our office is open from 9 am to 4 pm daily- please call or email for an appointment in advance. If you need an after- hours meeting, please contact our administrator at 403-370-0942 or via email at admin@handinhandmontessori.ca to set one up.

 Arrivals and Dismissals

 Punctuality helps set the tone of the day and reduces confusion in the classroom. Please arrive at the beginning and conclusion of your child’s session. Teachers and staff spend time immediately before and after class handling record keeping, cleaning, preparing the classroom and tracking children’s progress. It is absolutely essential that they have this time free for these duties. Please arrive with your child no more than 5 minutes before start of class time, and be in the lobby area waiting no more than 5 minutes before class ends.

             Late Pickup: While we appreciate that occasionally it is out of our control, please do not be late picking up your child. A late fee of $5.00 per 5 minutes after pickup time will be requested of you before your child returns to class. If you are late more than 3 times to pick up your child, you will be asked to meet with the administrator regarding the issue.

 Separation Anxiety

 Children handle separation in many ways. The key to your child’s adjustment will be a cooperative effort between the parents and the staff. Children need time to adjust to their ‘”new”‘ routine. As a result of this, while your child is adjusting you may see tears and hear “‘please, I want to go home.” This is simply your child’s way of handling a new routine. During this adjustment period, it is very common for the tears to stop within minutes of the parent’s departure. For the benefit of your child, please follow through on your departure after saying good-bye. When a parent says good-bye and does not leave, it creates a sense of fear in the child (ie. Maybe mommy’s not leaving because something is wrong). Also please make your goodbye short and sweet- a long drawn out goodbye simply brings more emotions to the surface. As your child masters this new routine, the tears will cease. This is all part of the process of growing up, while at the same time helping to build a confident, self-assured child. Some preschools recommend coming in with the child and staying with them until they feel comfortable. In our experience, once they have you in the classroom, it is that much more difficult for them when you leave. There will be special days you will be participating with them in the class, but until they are well into their routine, we respectfully ask you to please refrain from coming into the classroom.

 Phase in Period

At the beginning of the session, new students attend short periods of time that become increasingly longer as the week(s) go on. This gives the children a chance to get into our routine, without being overwhelmed with a 3 hour separation. You will receive your phase-in schedule in your welcome package.

 Closures due to Weather

 If weather is severe in the city and it has been recommended for people to stay off the roads (such as a flood or severe winter storm), you will be notified as soon as possible. Please be sure to provide your preferred method of being reached- text, email or phone call, as it will mostly likely occur either late in the evening or very early in the morning.

 Attendance and Absence

 The authorized person picking up and dropping off your child must sign and record the time on the attendance form provided. Only persons who have been authorized will be able to pick up your child. Please do not send someone who does not have authorization. If your child is going to be absent, please give us a quick call at 403-370-0942 (or send a text) and let us know they won’t be attending. Please note there is no tuition refund for missed classes, and we do not have the ability to do make up classes.


 The many Montessori materials available should be the focus of your child’s attention.

Therefore, please keep all toys at home.

 Personal Belongings

 Little fingers love to put “things” in little pockets. Please check your child’s pockets before arriving to ensure no small “”home” items are making their way into the school. This is for the safety of all children. Also, kindly check upon his/her return home for any unfamiliar objects which might be part of the school’s equipment.


 One of the goals of the Montessori Method is to develop in children self-confidence and a sense of independence. Naturally, the first and most important areas are those of dressing and toileting. The child who experiences success here will move into other areas more freely and confidently. Therefore, it is important that you dress your child in comfortable clothes that he/she can easily handle alone. This includes boots and outer clothing.

Please – please, label all clothing with your child’s name, especially, sweaters, hats, mittens, coats and boots.

Your child’s day will frequently include painting and/or outdoor play. Please dress your child appropriately for this type of play. It is important that you and your child feel comfortable about his/her clothing knowing that spills and stains happen.

A CHANGE OF CLOTHING IS REQUESTED for all children in case of water spill, bathroom accident, etc…EACH ITEM MUST BE LABELED & placed in a LABELED, GALLON-SIZE, ZIP-LOCK BAG. When a child is sent home with wet clothing, please replace the spare clothing the next day so your child always has a change on hand. Please include gallon size zip-lock bags to send home the wet clothing. Your child needs to have a nice, comfortable, dry change of clothing that will fit him/her in case they become ill or have a day where they really get into artistic expression!


 Policy regarding Parent Participation & Volunteering

At Hand in Hand, we believe you as the parent are an integral part of your child’s learning program. We encourage your involvement and ask you to volunteer your time in the classroom when you can. You are always welcome to observe, and a volunteer schedule will be posted on the parent board for you to add your name in.

ALL volunteers in our classroom MUST have a Police Security Check, including a vulnerable sector search. For field trips or outings, parent volunteers are required based on the child to supervisor ratios. We request that parents from each family try to participate in field trips and learning opportunities in the classroom a few times.

 Snack Policy

 Parents are required to provide snacks for their children to eat while at school. We have a water fountain if you forget to pack a drink for your child, but please know that we do not have food on- site to provide your child if you forget their snack. Please make sure the snack is filling and healthy, but not too big as they only have about 15 minutes for snack time.

If your child has any food allergies, please be sure to alert the staff immediately, including type and nature of allergy (mild or severe/life-threatening reaction) We cannot guarantee a nut free facility, but we require that you do not send any nut products in for snacks. 

At certain times parents will be asked to bring in a snack to share with the rest of the class (birthdays, special days). If there are any allergies, it will be noted and passed on to the parent.

Allergies and Asthma

 Our facility is as nut-free as we can make it. We cannot guarantee that anyone who has come into the facility has not come into contact with nuts. Please do not send any snacks with nuts in them with your child. If your child does come with a snack that contains nuts, we will have to remove the snack from the child for safety issues. If your child has any other allergies or asthma, be sure to note it on your child’s medical forms.

   Parent Education Events/ Workshops

 You will receive home notices of Montessori workshops, book readings, informative evenings for Montessori parents, either through Hand in Hand or any of the Montessori organizations within Calgary. Although attendance is not mandatory, we hope to see you at these events and workshops.

  Daily Schedule

 Although every day is different in a Montessori classroom, the general order in which the day goes is as follows:

  • circle time
  • poetry & rhymes
  • yoga
  • calendar, weather, counting games
  • Montessori materials presentations
  • independent work
  • tidy up, snack preparation
  • group creative session
  • daily dismissal

Field Trips

 Hand in Hand Montessori may occasionally plan an activity off the program premises in the form of a community visit, nature walk or other educational outing. Our policy states:

  • You will be advised of the activity, including the transportation and supervision arrangements with respect to the activity.
  • The child`s parent(s) will consent in writing if the child is allowed to participate in the specific activity
  • In the case of an emergency evacuation or an activity off the program premises, a staff member will take the portable records in respect to each child who is off the premises.
  • Each family is required to purchase a Hand in Hand Montessori shirt at the beginning of the school year, and these shirts must be worn by the children while on the field trip.

 Sign in And Out

All authorized persons picking up or dropping off the child must sign in and out and record the time on the attendance form provided. ONLY persons authorized in advance will be able to pick up your child


 Parking is available in the lot in front of Hand in Hand Montessori.


 Proof of all children`s immunizations must be provided at time of registration.

 Fire Drills

 Teachers will hold periodic fire drills to familiarize children with procedures and requirements.


Please keep your child at home if he/she exhibits any of the following symptoms:

FEVER: 100 degrees or higher- child needs to be fever free for minimum 24 hours without the aid of medication.

DIARRHEA/ VOMITING: child must be symptom free for minimum 24 hours without the aid of medication.

Runny Nose with coloured discharge: Check with doctor

Rash: check with doctor before child attends

Lice- child needs to be treated and ALL nits removed before returning to class.


COMMUNICABLE Diseases: chicken pox, measles, pink eye, influenza etc. Child may return when the incubation and contagious period has passed and your child is well enough to resume normal daily activities. As a parent, it is YOUR responsibility to remove your child from classes and make your teachers aware immediately if there is any suspicion of a communicable disease.

The following preventative measures are in place:

– immunization records must be presented for all children
– hand washing using soap and warm running water for all
children and staff
– daily cleaning of equipment and materials
– required to report communicable diseases to the Local
Health Authority.